Server Storage Quota Policy

Limits are defined on storage usage for both network file services and college email services. These “limits” are set so that the servers do not reach their capacity. When servers reach capacity it prevents others from using the resource, and can corrupt files or email. For network file servers, after the quota has been reached or exceeded, the location will be marked as “read only” until one of two things happens:

1. Files are removed from the location to get the size under the quota or
2. The quota size is increased to facilitate the need
3. A file server quota size beyond the quota maximum can only be acquired via a signed authorization form from the departmental chairperson.
4. File Server Quota Default – 10 GB

For the Business College email system, quotas are placed on each individual email account. When the email account reaches its maximum quota, the owner of the account will no longer be able to send and receive new messages from that account. When the quota is getting close to or at the limit, a message from the system administrator will be sent explaining this. The above actions will occur until:

1. Email files are removed from the location to get the size under the quota or
2. The quota size is increased to facilitate the need
3. An email server quota size beyond the quota maximum can only be acquired via a signed authorization form from your departmental chairperson.
4. The quota increase authorization form can be found at the .
5. Email Server Quota Default – 1 GB

3.1 Ownership and Responsibilities
An email server quota size beyond the quota maximum can only be acquired via a signed authorization form from your departmental chairperson. However, prior to applying for an email server quota larger than the stated maximum, the following steps should be completed:

• Empty the “Deleted Items” folder.
• Empty (within reason) the “Sent Items” folder.
• Messages older than 1 year should be archived. Instructions for setting up an archive can be found at Auto Archive. NRC personnel are also available to help with any of these activities.

If the account is still over quota after completing the above three items, it will be recommended that a member of the NRC staff perform a desktop visit to assist you. If the account cannot be brought under quota at that time, a quota increase authorization form should be completed and submitted. The quota increase authorization form can be found at the .

3.2 General Configuration Guidelines

3.3 Monitoring
The monitoring of these services is performed automatically by the systems associated with the specific services requested. Broad NRC reserves the right to do periodic high level audits with the intention of accomplishing preventative maintenance.

4.0 Enforcement
If this policy is not followed then disk storage space will not be increased upon request.

5.0 Definitions

Term	Definition
Quota	A quota is a limitation placed on a folder, drive, or other system that prevents it from growing larger than “x” amount. That “x” amount is called the quota.
Quota Default	A quota default is the initial size set for the quota. For example, when a new account is created, it is assigned the “quota defaults” for email and file server use.
Quota Maximums	A quota maximum is the largest possible quota that can be requested from the NRC without authorization from a departmental chairperson.